We are seeking a detail-oriented and resourceful Purchasing Technician to join our central business office team. In this role, you’ll help procure essential commodities and services, ensuring we secure the best value while following established laws, regulations, and policies. You’ll serve as the link between departments and vendors, keeping purchasing processes efficient and accurate.

What You’ll Do

• Review and process purchase requisitions, making necessary adjustments and guiding departments on purchasing procedures

• Build and maintain strong relationships with vendors, explaining purchasing processes and requirements

• Prepare clear, accurate bid specifications for competitive requests

• Analyze bids, select the lowest responsible bidder, and facilitate award approvals

• Maintain vendor records and track bids submitted

• Research and evaluate new sources of supply

• Verify prices, approve invoices, and ensure timely deliveries

• Follow up on delayed orders and resolve procurement issues

• Coordinate with clerical staff to support purchasing operations

What We’re Looking For

• Solid knowledge of purchasing methods, market trends, and vendor relations

• Ability to analyze prices, spot cost-saving opportunities, and negotiate effectively

• Strong organizational skills with attention to detail

• Effective communication skills with both vendors and internal teams

• Commitment to accuracy, compliance, and timely service

This provisional appointment is pending passing and qualifying on the Civil Service Exam for this title.

Why Join Us?
As a Purchasing Technician, you’ll have the opportunity to directly impact how our organization saves money, maintains quality, and delivers value to the community. You’ll work in a collaborative, supportive environment that values efficiency, problem-solving, and strong vendor relationships.

DISTINGUISHING FEATURES OF THE CLASS: This is routine work involving responsibility for operating microfilm equipment and assisting with clerical work related to microfilming operations and the print shop at Orange-Ulster BOCES. Work is performed under the direct supervision of the Records Management Officer in accordance with established policies and procedures. Does related work as required.

TYPICAL WORK ACTIVITIES: Operates all Department microfilm equipment; Repairs damaged documents by removing staples and paper clips, taping tears, etc., in preparation for microfilming; Prepares camera for filming and microfilms documents for school districts, businesses and municipalities; Assures the integrity of the original files by checking alphabetical, numerical and chronological systems; Reviews copy request from teachers, administrators and support staff and logs in requests using appropriate codes; Operates photocopy machine and fills orders as requested, preparing requested number of copies; Returns materials to requestor by date due; Performs minor maintenance and repairs to copy equipment, including fixing paper jams, adding toner, changing paper; Assists in a variety of clerical tasks relative to the functional activities of the department.

(Document Scanning, Digitizing Records and Preparing Files and Records) 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of the methods and procedures involved in producing microfilms; good knowledge of the equipment used in micrographic operations; working knowledge of modern office practices; ability to understand and interpret technical instructions; ability lift a minimum of 25 pounds; accuracy; neatness; dependability; courtesy; physical condition commensurate with the demands of the position.

Training will be provided. 

Posts accounts from appropriations, expenses, invoices, payroll, receipts, voucher records and other original entry media; prepares summary statements of ledger balances; balances accounts and prepares bank deposits of monies collected; Receives remittances by mail or in person, verifies amount, computes interest and penalties and posts to book or original entry; issues receipts for monies received; prepares summary reports of daily receipts; Checks daily monetary transactions including balancing of daily receipts and distributing monies to the appropriate offices and agencies; Audits and processes vouchers which may involve arithmetical computations for determining prices, costs and/or charges; Compiles payroll data and prepares payrolls for the organizational unit; Assists in maintaining labor, material and operational cost records; Verifies and reconciles account balances according to a prescribed procedure; Sorts, indexes, and files requisitions, vouchers, ledger cards and other material; Compiles data for and prepares simple financial and statistical reports; Operates computing, calculating, check-writing and other office machines and/or equipment related to operations; Answers telephones and refers calls to appropriate staff members; May perform routine clerical tasks which include typing, filing and other office clerical work.